Accounts Payable Basics: How do I Pay a Bill in QuickBooks


You have the option of asking your vendor for payment details if you are uncertain how your vendor would prefer payment. Paying bills in QBO can be processed with the use of the Payment Account button. Go to the sign of + or plus and find the Pay Bills feature below the Vendors option. Choose the Payment Account through which the bills are to be paid. Type the Payment Date and fill up the first check number. Then opt for the Print Later option to schedule the bill.

  • BILL automatically updates QuickBooks, so your team just enters a payment once and they’re done—it’s fast and accurate.
  • After you complete a payment record in QuickBooks, you can view the payment in the program’s Accounts Payable register.
  • However, if you prefer to pay with a paper check that you personally mail or hand-deliver, you can do that too.
  • If you have a receipt for something your business paid for, you can log it in your expenses to keep your accounts up-to-date.

Once you have saved your bill, you can view it by going to Expenses in the left-side Navigation Pane and then clicking on Vendors. In the list, you will be able to see the amount that you owe in the bill. The Save and Schedule button will save the bill and go to the Bill Pay screen. The Save and New button will save the bill and create a new, blank bill to work on. The Save and Close button will save the bill and return you to your previous page.

You can schedule the vendor payment for a future date. If you have a check sent to your vendor, you must provide additional information. Verify the name you want to appear on the check, the mailing address, and other details. From the list of “Payment Account”, opt for an account through which the payment is to be processed. Click « Pay Selected Bills » to save the vendor’s payment record, then click « Done » on the pop-up Payment Summary dialog box.

How Do You Bulk Delete Bills in QuickBooks Online?

Learn how to record and asset purchased with a loan in QuickBooks Online. You now know how to enter a bill into QuickBooks Online and mark it as paid. To find your unpaid bills in Quickbooks Online click Reports, then Reports. I’ve finished entering the bill and will click the Save and Close button in the lower right corner. To enter this into QuickBooks I select Hubdoc from the Vendor drop-down.

  • Opt for the account that is the most appropriate Accounts Payable from the available drop-down menu.
  • To review your file data on the preview screen, just click on « next, » which shows your file data.
  • Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity.
  • On the next screen, enter the starting check number from your check stock then click on the preview and print button to print the checks.

Next is a section for adding your own notes about the vendor as well as including an attachment. You will now be at a screen where you can add your new bill. The first thing it will ask you for is the vendor. To mark a bill as paid in QuickBooks Online click the + New button in the upper left corner. I like to use the “Accounts payable aging summary” report. I’m going to click Attachments and attach a copy of my email receipt to this bill.

How to Create Vendor Credits in QuickBooks Desktop

Go to the Vendors feature and press the Pay Bills tab. Opt for the account that is the most appropriate Accounts Payable from the available drop-down menu. Put a mark on the boxes beside the bills that you want to pay. Discounts and Credit can also be applied to the bills.

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Bring more control and visibility to payments

In case you want to pay the bills through a credit card, select the specific credit card account. When you check which bills you want to pay, a total will be shown at the bottom of the list. If you wish to pay only a fraction of a bill up front, you can select the total to the right of the list and edit how much you want to pay. The amount due will stay in the list until you pay it off.

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Here’s how to quickly modify any existing bill in QuickBooks online in 3 simple steps. Ufuoma Ogaga is the CEO of Goshen Accounting Services, which focuses on providing accounting, payroll, and advisory services to nonprofit organizations. In a previous post, I showed you how to record bills in QuickBooks Online.

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QuickBooks Online Bill Pay doesn’t allow you to set up recurring payments to vendors, although you can set up bill reminders that you can pay. As the digital transformation in fintech advances, QuickBooks vendor payments can be made with Online Bill Pay in QBO or through Desktop. Integrated third-party add-on accounts payable automation apps leverage advanced technology to improve efficiency. QuickBooks offers direct deposit for vendor payments to independent contractors with Intuit QuickBooks payroll.

vendors in quickbooks

Marking the expense as billable will enable you to add a markup percentage in the next field. If you are using checks, then you could instead choose Save and Print from the Save button at the bottom. This will print out the checks on check pages instead.

If you have any credits or discounts you would like to apply, QuickBooks allows you to do so by clicking the “Discounts /Credits” button. If you are wondering how to manage the bill in QuickBooks Online. Then, this article might help you with your confusion. QuickBooks Online is a fundamental key to running a successful small business. Plus, it helps owners to evaluate the overall financial performance of their ventures. Meanwhile, it’s a fact that most small business owners and self-employed entrepreneurs find the task of managing bills complex and time-consuming.

After debits and creditsting up your banking information, return to the Pay Bills screen and Schedule Online Payment with a vendor. There will be prompts on how to pay the vendor depending on if you want to pay with credit card, debit card or ACH. Any information stored here is not stored within your QuickBooks file, but on Melio’s side. From within QuickBooks, you can use your bank account, debit card, or credit card to settle up with vendors. Your choice of ACH or cheque for your vendors’ payment is at your discretion. Your invoices will be marked as paid in QuickBooks once scheduled.

deposit in quickbooks

In the popup print preview screen, select your printer options to print the check. To learn more about this feature you should watch the YouTube video, ‘How to pay bills online with QuickBooks Desktop’ to see this feature in action. If you decide to pay using a credit card or debit card rather than your Bank Account, you must add your card details. Even if your bank isn’t listed you have the option of connecting with your bank manually by entering your bank’s routing number and your bank account number. Using a current version of QuickBooks Desktop Plus or QuickBooks Enterprise, you already have a built-in Melio app to schedule and pay bills faster.

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To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it. If the payment terms are already configured in the vendor’s file in QBO, they will be inserted automatically.


Item details have extra fields for Quantity and Rate. Mark Calatrava is an accounting expert for Fit Small Business. Once you have provided the details for each bill payment, click the Submit payment button to submit your scheduled payments.

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